Release Delay Template

Owned by
Ashley Edds
Feb 14, 2024
2 min read

Software Release Delay Notification Template

Document History (not to be used in template)

  • Document Title: Software Release Delay Notification

  • Date: 2/14/24

  • Version: 1.0

  • Prepared by: Ashley Edds

Introduction

  • Purpose of the Document: Briefly describe the purpose of this notification, which is to inform relevant stakeholders of the delay in the software release, including reasons, revised timelines, and mitigation strategies.

  • Overview of the Project: Provide a short overview of the project, including its goals and significance.

Delay Announcement

  • Original Release Date: [Insert Original Release Date]

  • Revised Release Date: [Insert Revised Release Date]

  • Duration of Delay: [Insert the number of days/weeks of delay]

Reasons for Delay

Provide a detailed explanation of the factors that contributed to the delay. Break it down into subsections if there are multiple reasons. Examples include:

  • Technical Challenges: Describe any unexpected technical issues encountered, such as bugs or integration challenges.

  • Resource Constraints: Mention if there were any limitations in terms of manpower, tools, or technology.

  • External Factors: Outline any external events that impacted the timeline, such as third-party delays or regulatory approvals.

Impact Assessment

  • Impact on Stakeholders: Discuss how the delay impacts various stakeholders, including clients, investors, and internal teams.

  • Risk Analysis: Provide an analysis of the risks associated with the delay, including potential financial impacts, market competitiveness, and customer satisfaction.

Mitigation Strategies

Outline the steps taken to address the reasons for the delay and prevent future occurrences. This section may include:

  • Problem Resolution: Detail how technical or resource-related issues are being resolved.

  • Timeline Adjustment: Describe any adjustments to project milestones or the overall timeline.

  • Communication Plan: Explain how stakeholders will be kept informed of progress and any further changes.

Revised Project Schedule

  • Updated Milestones: Provide an updated list of project milestones with revised dates.

  • Critical Path: Identify any critical tasks that must be prioritized to meet the new deadlines.

Conclusion

  • Commitment Statement: Reaffirm your commitment to delivering a high-quality product, acknowledging the inconvenience caused by the delay.

  • Contact Information: Provide contact details for stakeholders to reach out with questions or concerns.

Appendices (if applicable)

  • FAQ: Include a Frequently Asked Questions section to address common concerns.

  • Supporting Documents: Reference any documents, charts, or schedules that provide additional context.